*Policies for in-person conferences will be updated prior to the Spring of 2023.
Virtual Conference Policies
Presentation and Submission
Presentation sessions will follow a fairly standard, pre-determined format. Presenters will submit their papers, and upon selection, will submit a presentation abstract to be used for the program in the Conference Hub--due dates will be made available to submitters prior to the event (see specific information on the Call for Papers page). Presenters should also create presentation visuals for the sake of their sessions, which are subject to approval as well, and will be posted for all registrants prior to the event, for the sake of equity should participants be unable to make the live session.
Sessions will begin promptly at the time designated time per the program located on the Conference Hub, available only to registrants. Each presenter will have about 15 minutes to present, followed by roughly 5 minutes for Oral Defense (for AP Capstone presenters, as part of their required coursework), as well as questions and feedback responses. Session chairs will play an active role in enforcing time constraints, and will be available to aid in solving technological issues as they may arise. If any time exists at the end of the session, the session chair may open the presentation panel to full discussion. sessions may last anywhere from 60-90 minutes, dependent upon the number of presenters in the session. See the conference program for further information.
Poster sessions will be exhibited in conjunction with other presentation sessions--posters must be submitted prior to the event, and will be available prior to the session in the program on the Conference Hub. The poster session will be accessible at the time it begins, in the same manner as other sessions, via Zoom link. Once in the central meeting, participants will be able to access the poster presentations via individual breakouts rooms, one per presenter. These presenters will then be able to organically display (via the screen sharing option) their posters while reviewing the materials, and will be available to field questions at the conclusion of their presentation, which may occur multiple times throughout the session. Posters should include title, name of presenter, and any bibliographic information for citations used.
For specific information about the submission and selection process, please see the Call For Papers page.
Sessions will begin promptly at the time designated time per the program located on the Conference Hub, available only to registrants. Each presenter will have about 15 minutes to present, followed by roughly 5 minutes for Oral Defense (for AP Capstone presenters, as part of their required coursework), as well as questions and feedback responses. Session chairs will play an active role in enforcing time constraints, and will be available to aid in solving technological issues as they may arise. If any time exists at the end of the session, the session chair may open the presentation panel to full discussion. sessions may last anywhere from 60-90 minutes, dependent upon the number of presenters in the session. See the conference program for further information.
Poster sessions will be exhibited in conjunction with other presentation sessions--posters must be submitted prior to the event, and will be available prior to the session in the program on the Conference Hub. The poster session will be accessible at the time it begins, in the same manner as other sessions, via Zoom link. Once in the central meeting, participants will be able to access the poster presentations via individual breakouts rooms, one per presenter. These presenters will then be able to organically display (via the screen sharing option) their posters while reviewing the materials, and will be available to field questions at the conclusion of their presentation, which may occur multiple times throughout the session. Posters should include title, name of presenter, and any bibliographic information for citations used.
For specific information about the submission and selection process, please see the Call For Papers page.
Registration and Attendance
All who will be attending the virtual conference--participants, presenters, speakers, and session chairs--must register for the conference prior to the deadline as listed on the Event Registration page in order to receive information about attendance, as well as passwords for accessing the Virtual Conference Hub. Also, we hope that all participants will update their Zoom log-ins so that their names will show in conference attendance, for ease of discussion and for attendance recording purposes. Those who are chairing and presenting should introduce themselves in their sessions, to their participants.
As a participant, your registration automatically means you consent to being recorded, as many of these sessions will be recorded for auditing purpose for the official research class per College Board requirements, and the welcome and closing addresses will be recorded as well. Each session which has opted into recording will be explicitly labeled as such in the event program on the Conference Hub.
These are official recordings--registering for the event means that participants understand there there is to be no individual recording, screen grabbing, or screen sharing for the purpose of personal or public use, as this infringes on the privacy rights of individuals within the shared session spaces. All official recordings will be made available to registrants in the Conference Hub after the event has ended.
For more information on these policies, please see the FAQ page.
As a participant, your registration automatically means you consent to being recorded, as many of these sessions will be recorded for auditing purpose for the official research class per College Board requirements, and the welcome and closing addresses will be recorded as well. Each session which has opted into recording will be explicitly labeled as such in the event program on the Conference Hub.
These are official recordings--registering for the event means that participants understand there there is to be no individual recording, screen grabbing, or screen sharing for the purpose of personal or public use, as this infringes on the privacy rights of individuals within the shared session spaces. All official recordings will be made available to registrants in the Conference Hub after the event has ended.
For more information on these policies, please see the FAQ page.
Professional Conduct
All participants, presenters, and chairs are expected to conduct themselves, at the event, with academic integrity and professionalism, both in writing and in speaking and interacting. This conference is a harassment-free event for everyone regardless of race, gender, sexual orientation, disability, physical appearance, age, or religion. Any participant found to be displaying inappropriate behavior, or anyone who creates a disturbance or safety hazard will be prohibited from continuing to attend the event, and may serve other consequences per school and district policy. If you are being harassed or notice an act of harassment, please contact school administration and/or conference staff.
All paper authors who submit for presentation will be submitted for publication as well (though, not all who submit for publication will be required to present--more information can be found on the Call for Papers page). Presentations are expected to echo the academic arguments and conclusions of the papers without major revision, which will be monitored in the steps for submission. All materials used for the purpose of presentation, including citations, paraphrased information, and research foundational to the conclusions of the work must be academically cited using one of the major publication formats (APA, MLA, Chicago), which will be subject to review and revision for the sake of publication accuracy and academic integrity. Plagiarism issues will disqualify submitters from publication or presentation, and may be subject to further Ethics Policy review.
All paper authors who submit for presentation will be submitted for publication as well (though, not all who submit for publication will be required to present--more information can be found on the Call for Papers page). Presentations are expected to echo the academic arguments and conclusions of the papers without major revision, which will be monitored in the steps for submission. All materials used for the purpose of presentation, including citations, paraphrased information, and research foundational to the conclusions of the work must be academically cited using one of the major publication formats (APA, MLA, Chicago), which will be subject to review and revision for the sake of publication accuracy and academic integrity. Plagiarism issues will disqualify submitters from publication or presentation, and may be subject to further Ethics Policy review.
Accessibility and Accommodations
As this event will be virtual for this year:
Registered participants and presenters may request accommodations at the time of registration in order to fully access the activities of the Conference. Some of the kinds of accommodations required may include sign language interpreters, closed captioning, extended time for presentations, access to presentation materials ahead of time, etc.
We are committed to making the conference as accessible as possible, and are open to learning from this process in order to ensure equitable access and representation. When registering, we ask that you please provide us with enough information possible (and maybe even some suggestions) as we work to navigate and plan ahead for unforeseen challenges resulting from a different (virtual) format. We will do our best to provide the proper accommodations to the best of our abilities.
For more information, see the FAQ page.
Registered participants and presenters may request accommodations at the time of registration in order to fully access the activities of the Conference. Some of the kinds of accommodations required may include sign language interpreters, closed captioning, extended time for presentations, access to presentation materials ahead of time, etc.
We are committed to making the conference as accessible as possible, and are open to learning from this process in order to ensure equitable access and representation. When registering, we ask that you please provide us with enough information possible (and maybe even some suggestions) as we work to navigate and plan ahead for unforeseen challenges resulting from a different (virtual) format. We will do our best to provide the proper accommodations to the best of our abilities.
For more information, see the FAQ page.